Exhibit Guide   You can see an overview of exhibits

Booth Specifications, Exhibition Fee
Application deadline
Thursday, January 31, 2019

Eligibility for Exhibiting
All companies / organizations with products or services directly related to the field of Sewage are welcome to exhibit.
Exhibition Fee
The Exhibition Fee is as follows :
• Registration fee : 140,000JPY
• Booth fee : 380,000 JPY per 9 square meters square unit
• Online Exhibitor Directory entry:20,000JPY
• Exhibitor Presentaion (optional) : 50,000JPY per slot
Standard Booth Specifications
The Exhibition Fee is for the shell scheme booth with walls only. The fee does not include furniture, carpet, fascia board, spotlight, power sockets, insurance, cleaning, loading & handling of equipment, staff, telephones, exhibit dressing, and advertising or promotional material except entry of the exhibitor directory.
  • Ceiling-mounted fixtures, two-storey structures, and balloons are, in principle, not permitted.
  • Lots of 1, 2, 3, and 5 booths must be in row configuration. Lots of 4 or 6 booths may be in row or block configuration.
  • Lots of 12 booths will be standalone clusters (TBC) and will be open exhibition space only (i.e., no panels).
    However, booth number boards will be distributed, and these are to be displayed at the corridor-side booth front.
  • Pacifico Yokohama prohibits propane gas and hydrogen tanks. Any hazardous item involving naked flame or hydrogen must receive a permit from the fire department with jurisdiction over Pacifico Yokohama in order to be brought into the venue.
Online Exhibitor directory
Online Exhibitor directory is used for Attendees to learn which companies are exhibiting, and what products/services will be featured. Furthermore, it offers comprehensive information about exhibitors’ business outline and featured/new product display with pictures and movies.
*Online Exhibitor directory is only available in Japanese.
Expenses other than exhibition fees

◆Own booth decorations

Basic booths are provided by the organizer with walls separating them from neighboring booths and a booth number display board. Booth decorations are to be arranged and paid for by each exhibitor.(Booths do not come with company name panels, carpets, desks, chairs, power supply, or light fittings, etc.)The Sewage Works Exhibition the Executive Office does, however, offer booth packages and rental supplies.

◆Installing electricity supply

Exhibitors requiring electricity supply should contact the Sewage Works Exhibition Executive Office by email. Power supply cables will be laid to the pertinent booths and a switch installed. Exhibitors are liable for installation work costs and electricity usage fees. Secondary wiring work (i.e., connecting to the power supply switch within the booth) is to be arranged and paid for by each exhibitor.。

◆Water supply, wastewater, and compressed air

Exhibitors requiring water supply, wastewater drainage, and compressed air for demonstrations should contact the Sewage Works Exhibition Executive Office by email. “Mains” supply will be installed to the vicinity of booths.Exhibitors are liable for installation work costs and usage fees.Exhibitors are liable for installation work costs and usage fees. Secondary plumbing work (i.e., connecting the booth to the nearby supply) is to be arranged and paid for by each exhibitor. The Sewage Works Exhibition the Executive Office also handles requests for secondary plumbing work.

◆Internet connection

Exhibitors requiring internet connection should contact the Sewage Works Exhibition Executive Office by email. Exhibitors are liable for connection work costs and usage fees.
The Sewage Works Exhibition Executive Office will provide exhibitors other details regarding facilities by email if and when the exhibitor’s application is approved.
Exhibitor presentation(optional)

Actively PR can be done in the presentation of the latest products / technologies, services etc.
in the exhibition hall!


Starting this year, the exhibition will feature exhibitor presentations held inside the exhibition venue. These were previously held in a separate conference facility, but will now be features on a special stage at the same venue for greater appeal to the exhibition’s many visitors.If you wish to make a presentation, please indicate to when submitting your exhibit application.

<Applications>
Spots are limited and applications will be taken on a first-come-first-served basis. Please apply promptly. If spots are still available when the exhibit application deadline elapses, presentation applications will be accepted after that deadline.

<Order of presentations>
The organizer will decide on the order of presentations.

<Fee includes>
Projector screen, projector, laser pointer, audio equipment (i.e., microphones and speakers), reception desk, chairs.

<Presentation Stage Image>
Venue
Special stage in the exhibition hall
Presentation length
25 minutes (incl. Q&A)

Fee
50,000 yen (incl. tax)
Application deadline
Thursday, January 31, 2019

Childcare room
A childcare room will be provided at the exhibition venue for exhibitors. The facility will be staffed full-time so exhibitors who are also guardians of children can leave their children while participating in the exhibition. Please note that the childcare room is available only by prior reservation. If you wish to use the childcare room, please notify us once your participation in the exhibition has been confirmed.

◆ Childcare room hours

August 6 (Tue.) - 9 (Fri.), 2019
8:30~18:00

◆ Fees

Free of charge (reservations required in advance)
*Please note that we may not be able to accommodate your child if you do not make a prior reservation.

◆ Ages accepted

6–12 years old
*We cannot accept younger children, but can refer you to a nearby specialist childcare facility.

Important Dates
2018
  Tuesday, December 4 Exhibit applications open,
Sewage Works Exhibition official website goes live
2019
  Thursday, January 31 Deadline for Exhibitor Presentation applications
  Friday, February 8 Deadline for submitting exhibit application forms
  Starting in mid-February Sending of invoices
  Thursday, March 14 Exhibitor Information Session
  Tuesday, April 30 Payment deadline
  Sunday, August 4 and Monday, August 5 Setup
  Tuesday, August 6 to Friday, August 9 Exhibition
  Friday, August 9 Teardown (immediately after closing)

Exhibitor Information Session

■Date/Time: Thursday, March 14, 2019, 13:30-15:00 ■Location: Nissho Hall 2-9-16 Toranomon, Minato-ku, Tokyo ■Details: Explanation of web manual, instructions for exhibiting, distribution of booth layout drawings, etc. *Exhibitors and/or their representatives are encouraged to attend.
A map of the venue and other information about the information session will be sent via email to your contact person by late February.

Information for the Next Sewage Works Exhibition

Sewage Works Exhibition ’20 Osaka ■Dates: Tuesday, August 18 to Friday, August 21, 2020 ■Venue: Intex Osaka
Promotional Activities (TBC)

◆ Promotion among JSWA members, sponsors, and supporters

We will encourage members of Japan Sewage Works Association and its sponsors and supporting organizations to attend.

◆ Posters and pamphlets

We will create printed materials for display at national and local governments, and related organizations. We will also distribute promotional pamphlets among participants in relevant conferences and events to encourage attendance.

◆ Media exposure: newspapers, magazines, public transport, etc.

We will place advertisements and editorial content in the organizer’s periodical and on its website, and will advertise in newspapers and magazines, and on public transport to encourage attendance among the general public.

◆ Stronger integration with the website, better advance PR, more views!

Linking directly to the Online Exhibitor Directory from the top page of the official Sewage Works Exhibition website, which logs at least 300,000 page views, will help boost views of exhibitors’ information and encourage attendance.

360° Virtual Reality “Tour”
Once again, this year’s website will feature 360° VR footage, allowing viewers a free “tour” of the exhibition.
Highly effective promotional tools Virtual reality filming and posting of content online is available for individual booths. (Fees apply)

◆ Attracting overseas companies and groups

We will leverage our international network to encourage participation and attendance by members of industry groups such the (US) Water Environment Federation, the European Water Association, and the Korea Water and Wastewater Works Association. We will also hold a variety of concurrent events, including international symposia, to attract visitors from overseas.

◆ Promotion via industry journals

We will call on industry journals—i.e., Nihon Suido Shimbunsha, Suido Sangyo Shimbunsha, Kankyoshimbunsha, and Kokyo Toshi Journal—to place editorial content to promote the exhibition and encourage attendance.

Visitor management and pre-registration

◆ Visitors to be issued barcode IDs

Each visitor will be issued an ID card bearing a barcode. These will be scanned upon entry and exit for efficient learning of visitor numbers and demographics.

◆ Advance registration for smoother processing

We will encourage visitors to register in advance at the official exhibition website and print out their barcode ID ahead of time to ensure smooth venue entry. Visitors who register in advance will go into a draw to win fabulous prizes.